What is a Video Phone?

A videophone, a phone with a screen that supports video, full-duplex capability(dual-directional) audio and video transmissions for communication in real-time amongst people. Videophone, also called a video phone, is a device that transmits and receives both audio and video signals simultaneously over telephone lines.

Two-way video communication systems use a videophone at either end. The videophone includes a personal video camera and monitor, a microphone and speaker, and a data conversion system. The data processing system allows video transmission over telephone circuits using 2 components: an expansion/compression circuit that reduces the amount of information contained in the video signal and a modem that converts the digital video signal to the analog line format.

What is Videoconferencing?

A video conferencing device is somewhat similar to a videophone and is frequently used interchangeably, except that the camera and the monitor at either end are meant to display a group of people. Business businesses or organisations need to set up profile conferencing applications and hardware solutions for rooms, PCs, mobile devices and browsers to ensure efficient video conferencing. Video conferencing comprises of endpoints (from a single Computer to a telepresence system), video conferencing servers (for community video conferencing), peripherals (headset, speakerphone, webcam, microphone, etc.) and software facilities (video processing, content delivery, integration). Video conferencing is a new high-tech networking device designed to improve business efficiency, simplify and automate decision-making processes and reduce consumer and client travel costs.

Videoconferencing

What makes a good video conferencing software?

Few solutions can hold the title of the best video conferencing software. Among other things, there are several features that make these devices stand out. For example, they typically maintain excellent video and audio quality even on poor channels. In addition, these solutions may operate in LAN / VPN, which is also crucial to enhance the security of sensitive information. This software will also provide an easy-to-use interface and provide collaborative tools to allow customers to work on a wide variety of tasks. Users expect these solutions to have multiple modes of video conferencing modes and to be compliant with existing endpoints and AV equipment.

What about video conferencing equipment?

Video Conferencing Equipments are audio-visual devices that make video conference calls. These include speakers, cameras, microphones, remote controls, etc. These are placed in a meeting room with a screen so that participants can communicate with colleagues in a remote area. Modern implementations can allow one-to-many conferences (e.g. live streaming) or multi-to-many alliances with peers distributed around different locations that can talk to and see each other.

“Conference room systems” is another common term for video conferencing equipment. Many vendors sell room system packages that include the hardware and software required to set up a virtual meeting space. Many vendors also sell video conferencing applications and partners with hardware providers such as Logitech, Poly (formerly Polycom), Avaya, Dell, Dolby, Lifesize, and Cisco.

Some Video Conferencing Equipment Features & Capabilities

Video equipment may provide the following key differentiators: 

  • HD video quality HD audio quality, 
  • multi-microphone support Interoperability with web conferencing 
  • software Interoperable with VoIP services 
  • Self-diagnostic & easy troubleshooting 
  • Space booking, calendaring and scheduling 
  • Scheduled event reminders Events 

What are the Key Considerations when Getting a Video Phone for Business?

Most vendors aim to render audio and visual sources as dynamic as possible so that high-quality video conferencing can replace travel/in-person meetings without compromising efficiency. Quality not only influences the efficiency of the meetings, but it also determines how much time the administrators may have to spend on troubleshooting the equipment.

Interoperability with online conferencing tools, VoIP services, calendar scheduling features, etc. is another important factor for consumers, as is the ability to expand by adding several cameras and/or microphones to wider spaces and groups.

In addition to linking face-to-face conference participants, some video conferencing equipment enables users to exchange information with a group from their mobile device or computer.

How much does setting up a Video Phone for Business Cost?

Video conferencing equipment is available for permanent licensing purposes and has a single up-front expense. However, system support contracts, warranties, or firmware upgrades are typically made available on a subscription basis. Discounts can be available for bundles of equipment (e.g. free cables, discounts for several cameras, etc.). And since many video conferencing equipment manufacturers have changed their emphasis to web and video conferencing apps, with their recurring revenue model, video conferencing equipment is often discounted when combined with a vendor conferencing software subscription.

Why is video conferencing important to business?

We live in an age where people are connected by technology. With the advances in information technologies, we now have access to more advanced and effective modes of communication. People can communicate with each other through electronic media, and this has paved the way for corporations and businesses to better connect with partners and employees. There are several ways in which meetings and conferences can be conducted with participants at various locations at the same time. Technology has made it possible for us to interact effortlessly with people of our choosing anywhere in the world. Video conferencing helps to break down distance barriers between businesses. Down below are some of the value of video conferencing in business: 

video conferencing important to business

Reach out to several people simultaneously

Video conferencing helps you to have meetings with a number of people at the same time. You can speak and interact with people from various parts of the world in the comfort of your home or workplace. Company owners get in touch with customers and staff and have discussions. Strategic preparation and meetings involving the participation of many participants can be carried out with ease. You can speak to several people at the same time and carry out the business plans with ease. Therefore the projects are finished more quickly and the transactions are signed within a short period of time.

Save time and money on your travels

It saves time and money on business travel. Business owners interact with people via video conferences for daily meetings, discussions, interviewing applicants, etc. Therefore a lot of money is saved from the expense of flying to various places. It is very helpful to a corporation as they continue to make further returns. Therefore, video conferencing plays a key role in cutting the cost of running a company.

Connect all your employees with one app

The company can have mobile staff spread around various locations. You can connect all of them through video conferencing on their mobile phones. This also helps you to monitor the location and activities of employees. So you can keep an eye on all the staff wherever they might be. This leads to better management and guarantees that all the staff are on board.

Increase in productivity

Video conferencing helps participants to remain more focused and alert to the subject of discussion. Therefore, the tasks are finished much quicker. Productivity also improves and the workers are more attuned to each other. It allows you to have a successful conference with all the management resources at hand.

A convenient way to communicate and connect with people

Video conferencing helps enhance contact and re-establish relationships. During a video call, you can see the body language and facial expressions of the participants. This leads to more efficient and faster cooperation. It helps to make staff feel like they are still close to the home office. It allows workers to create confidence in, and better understanding among, their employers.

Telecommunications support

Video conferencing also helps with telecommunications. It augments your usual audio call clearly remarkably. If workers have flexible working hours, video conferencing may be a good way to reduce the lack of contact between workers.

Other advantages

You can even schedule your conferences and meetings independently of time. You can also speak to a few people on a day that would not have been possible by actually driving to all locations. You will also get improved teamwork skills and better performance from community ventures. Video conferencing also helps you to customize the meeting with features such as interactive whiteboards, meeting management and scheduling, as well as text chat.

How does Video Conferencing benefit Different Industries?

Regardless of whether you are working for a small company, a multinational media conglomerate or a federal government, you need a simple way to communicate, collaborate and exchange ideas — and the latest technology to do that. Here’s how companies around a wide variety of sectors have introduced a video conferencing to tackle their particular connectivity challenges.

Video Conferencing benefit Different Industries

Video conferencing for banking and finance

More than other sectors, banking, and financial services are concerned with creating and sustaining trust. There’s no substitute for looking someone in the eye while making some of life’s most important choices and business deals. Video conferencing reduces the stress of travel while encouraging the employees to participate in honest, relationship-building, face-to-face conversations.

Video conferencing for education

Education and school have revolutionized by video conferencing technology offering the best learning experiences in your classroom from the world. From visiting world-famous museums to learning about the stars of astronauts who have seen them from space, video conferencing in the classroom allows unique, immersive learning experiences.

Video conferencing for global business and technology

Whether collaborating with customers, partners or internal teams, global businesses depend on video conferencing to exchange knowledge, solve problems and make fast decisions. Video conferencing technology has greatly decreased travel costs and time loss associated with in-person meetings. Your teams can now work together quickly and cost-effectively through offices and remote staff, keeping projects on track and company moving forward.

Government and public sector video conferencing

For public sector institutions and government agencies, video conferencing is a cost-effective way to expand the scope of your services while at the same time offering an interactive way to remain linked with your staff and stakeholders. Video conferencing technology links office and field workers immediately, increasing operational flexibility and improving relationships along the way. Government agencies around the world need video conferencing products that meet the strict criteria of government protection, interoperability, and efficiency.

Video conferencing for health care

Telehealth has fully changed the health care market. Immobile patients or patients living in remote areas can receive medical care and be monitored from the comfort of their home through a smart device or computer, while still getting the benefits of face-to-face meetings with physicians they trust via telehealth. Physicians who run several clinics can often use video conferencing to communicate with nurses and support staff without having to move between locations.

Video conferencing for legal practitioners and law firms

In the legal field, successful teamwork will make or break a case. Good contact is key to success, from interacting with colleagues, experts or witnesses to collaborating with or training clients. Video conferencing helps teams of lawyers to collaborate, review papers together, consult with clients and witnesses, practice on new policies or strategies and engage in executive meetings from the comfort and convenience of their own offices in real-time — all without wasting precious time commuting.

Video conferencing for manufacturing

Manufacturing businesses need fast and convenient access to their global resource base and supplier base to handle global operations efficiently. Video conferencing allows automated product reviews for remote plants in real-time. This saves a dramatic amount of time compared to delivering goods for in-person reviews. From sourcing to engineering to final product evaluation, video conferencing increases manufacturing performance at every step of the way.

Video conferencing for entertainment

For media and entertainment firms, video conferencing solutions keep the communication going as quickly and cost-effectively as possible so that you can complete and promote the new project without having to add travel to the already full schedule. Casting auditions and calls do not have to occur at a particular place or in person. Potential candidates can meet interviewers on a video conference call, and interviews can be filmed and streamed online for potential playback — leading to a more effective casting process and a substantially smaller bottom line.

Video conferencing on oil, gas industry

Efficiency in companies in the oil, natural gas, and energy industries is essential. When you are trying to interact cost-effectively with field staff or navigate teams in crisis situations, there is a need for smooth collaboration. Video conferencing technology links office and field workers instantly, streamlining processes and reducing costs by removing the need for unnecessary travel.

Why is Btelecoms your Video Conferencing/Videophone Solution ?

We provide technology that allows you to show your company in the best light and make the most of every conversation and interaction. A revolutionary audio experience so detailed that not a single word is lost, and a video so beautiful that you forget your location. The features we offer include

  • Conference Room Cameras 
  • Integrated Search-Based 
  • Unlimited Guest Invitations
  • Complete Streaming and Recording Network
  • Reliability and Security system 

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FAQ

Continuous Presence is a function provided during video conferences that enables all participants to be seen on the screen at the same time. For example, if there are 10 participants in the video conference, the monitor that everyone sees will have 10 windows (which can be of different client sizes) with each participant on their own screen.

Provide an explanation for new users so that they can understand the fundamentals of video conferencing: 

  • share etiquette laws.
  • Get experience with remote control (room-based systems) or mobile client applications.
  • Emphasize the importance of muting a microphone when you’re not communicating.
  • Check every position prior to the video conference. Testing gives you feedback and generates a positive experience.